Special Convention Requisition Form

Requisition Form

Eligible Expenses

Expenses are paid for permanent members and their company representatives for industry related educational seminars and conventions. Expenses paid include:

REGISTRATION FEES

Seminars Conventions Workshops Industry-Related College Tuition

LODGING

One night for each day of the convention , workshop or seminar (or company retreat, when a 3rd party instructor or speaker is contracted with) plus one additional night

TRANSPORTATION

Air
Bus
Train
Rental Car
Cabs
Rideshare (Lyft, Uber, etc.)

EDUCATIONAL MATERIALS

Other NECA or Industry materials (electronic or otherwise). Not including hardware.

SAFETY PPE/COVID-19

Safety & PPE ed funds may be used for all safety products and service-related purchases, including but not limited to: NFPA 70-E Training, hand sanitizer, wash stations, disinfectant cleaning supplies, gloves, thermometers, thermal imaging and temperature sensing devices, face coverings, face shields, goggles, and social distancing devices and barriers. Oregon-Columbia Board of Directors is responsible for determining reimbursable COVID-19 related expenses.

Expenses are paid for permanent members and their company representative, including immediate family members, for industry related educational seminars and conventions: One night for each day of the convention or workshop; plus one night traveling to and one night traveling from the event. Payments are made to travel agents, hotels, educational institutions, transportation companies, I.e. airlines, etc., sponsoring organizations of seminars and/or conventions.

Payment Policy

Payments will not be made to individual members or their firms.

Education Fund checks are issued only from proper invoices, accompanied with a completed Education Requisition Form signed by the Accredited or Alternate Representative of the member firm. Please note that as of 2018, we now require the name and last 4 digits of the credit card used to issue a check.

Education Fund monies are established on a calendar year basis, however, up to $10,000 may be carried over into the next year’s account for the same member firm. The Board of Directors is allowing $25,000 to be carried over to 2021 due to COVID-19. The Board of Directors will be the determining, final decision for any education expense approval.

Deadline

The deadline for Educational Fund requests is December 15 of the current year at 5 pm.

Education Fund dollars are available to all members current and in good standing with Chapter dues and industry fringe benefits.

Return of Funds

In the event the class/workshop/convention that Education Funds were used for is canceled, or the person using the funds cancels their attendance, all Education Funds should be returned to Oregon-Columbia, NECA minus any cancellation fees incurred. This money will be returned to the respective members’ education fund account and/or convention account.